Honor System & Standards of Academic Conduct
Records
Records of sanctions and other information related to academic integrity adjudication processes are part of the education record of the respondent and are generally protected from release to third parties under applicable state and federal law, including the federal Family Educational Rights and Privacy Act (FERPA), and VCU’s policy Release of the Educational Record of a Dependent Student. Student Conduct and Academic Integrity will provide notice as needed to university officials with a legitimate educational interest in knowing that particular information. This notice will include those officials responsible for implementing sanctions that change a respondent’s grade or academic record.
Student Conduct and Academic Integrity routinely receives requests for student disciplinary history from other institutions of higher education where a student seeks to enroll or from potential employers. However, Student Conduct and Academic Integrity generally provides student records in response to such requests only if authorized by the individual respondent whose records are requested or as required by law, such as in response to a lawfully issued subpoena or court order. Student Conduct and Academic Integrity will provide confirmation of a transcript notation that involves a respondent’s disciplinary history and disclose other information, as needed, consistent with FERPA’s requirements for protecting student privacy, to other institutions of higher education where a student seeks to enroll.
All records shall be maintained with sufficient safeguards to ensure confidentiality. An annual summary report of all cases, with identifying information removed, shall be made available upon request. De-identified cases and composite data will serve the purpose of honor education for the university community.
All records related to honor proceedings will be kept or destroyed in accordance with the Library of Virginia Records and Retention Disposition Schedule.